12 / 24 · Getting started with AI in 2026
Stop Typing Numbers Off Paperwork
Invoices, receipts, forms and contracts, read automatically and put where they belong. What it does and what it saves.
“Someone here types these into a spreadsheet all week.”
What it actually is
Documents get read and the important numbers pulled out. Invoices, receipts, delivery notes, application forms, contracts.
The information lands in your spreadsheet or accounting system without anyone typing it. Anything it is unsure about gets flagged rather than guessed.
How it works
Documents arrive however they already arrive
Email attachment, scan, photo, shared folder.
The numbers get pulled out
Amounts, dates, reference numbers, supplier names, line items.
It lands where you need it
Your sheet, your accounting software, your system. Odd ones flagged for a human.
Who this is for
- Accounting and bookkeeping firms
- Wholesale and distribution
- Logistics and freight
- Construction firms handling supplier invoices
- Law firms processing forms
Four signs you need it
- Someone's job is largely data entry
- Your month end is a scramble
- Typing mistakes cause real problems
- Paperwork piles up before anyone touches it
- Typical cost
- $500 to $2,500 a month
- Time to set up
- Days, not months
- Category
- Read the Paperwork
Where to start
Before paying anyone, work out the number in that panel using your own figures. If it is small, this is not your first move and we will tell you so. If it made you wince, it is worth a conversation.
This is one of 24 guides. The full plain-English guide to getting started with AI in 2026 covers the rest.
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